Alterations and Renovation of Facilities
Formerly Executive Memorandum 78-38
Initially Approved: March 1, 1978
Revised: March 22, 2004
Administering Office: Facilities Management
Alteration and renovation of University facilities must be planned with proper attention
to the following:
- Architectural and engineering requirements
- Material and labor requirements
- Utilization of space
- Availability of funds
- University-wide priorities
To help ensure that such planning takes place, the following policies and procedures
shall be observed:
- Alterations or renovations will be performed or contracted only through the University's
Facilities Management Department.
- All requests must be reviewed and approved by the appropriate building coordinator,
department head, dean, and vice chancellor before submission to Facilities Management.
- Alterations or renovations, which will change either the physical configuration or
present utilization of space, must be reviewed and approved by the Director of University
Planning before submission to Facilities Management.
- Alterations which will require changes to the voice, video, or data networks must
be coordinated with the Chief Information Officer before submission to Facilities
- When scheduling conflicts require that priorities be assigned among alteration and
renovation projects, the Vice Chancellor for Administration and Finance will consult
with the parties affected and recommend to the Chancellor a schedule for accomplishing
the various projects.
- Provisions for meeting the budget requirements of alteration and renovation projects
must be made by the requesting department prior to submission of a work request to
Facilities Management. Budget responsibility for maintenance and repair work rests
with Facilities Management.
- Alteration includes, but is not limited to, all minor construction; changes in facilities
configuration; fabrication, modification, removal, or installation of hardware and
equipment; signs; and erection, relocation, or removal of partitions, doors, and windows.
- Renovation applies to that work which is required to restore, upgrade, or otherwise
improve the general condition of facilities.
- Maintenance and Repair includes all work necessary for the general upkeep of existing
facilities, facility components, grounds, and utility systems.