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Registrar's Office COVID-19 Resources

Due to the ongoing COVID-19 crisis, WCU has made modifications to some policies for the Spring 2020, Summer 2020, Fall 2020 and Spring 2021 semesters. The information listed below is available to provide more information to students regarding these changes. As always, the Registrar's Office encourages students to speak with their advisors before making any academic or coursework related decisions.

 

UNC Regulation 400.1.5 [R] has directed institutions not to count retakes attempted during the 2020 Spring semester, the Fall 2020 semester, or 2021 Spring semester against any grade replacement caps.  WCU does not limit the number of times a student can repeat a course but does cap the number of grades that can be replaced. Grade replacements & grade exclusions are processed manually at the end of each term. Retakes for grade improvement attempted during the 2020 Spring semester, the 2020 Summer semester, the Fall 2020 Semester, or 2021 Spring semester will not count toward the sixteen-hour cap.

UNC Regulation 400.1.5 [R] has directed institutions not to count Ws earned during the 2020 Spring semester, the Fall 2020 semester, or 2021 Spring semester toward any course withdrawal limits. Ws earned during the 2020 Spring semester, the 2020 Summer semester, the Fall 2020 semester, or 2021 Spring semester will not count toward the course withdrawal limit.

If approved for a University Withdrawal for extenuating circumstance, academic standing from the last term of enrollment, regardless of cumulative GPA or cumulative completion rate, will be carried forward to the withdrawal term.


By Example: If you were in good standing at the end of the fall semester and withdrew from the spring semester for extenuating circumstances your academic standing at the end of spring would set to good standing.


Academic standing and financial aid eligibility in future terms are impacted when semester or cumulative course completion rates drop below 67%. Academic standing in future terms will be based on GPA and completion rates as published in the university catalog. Students are encouraged to work with their advisors to understand the impact of any W on their cumulative course completion rate. Students should contact Financial Aid at finaid@wcu.edu or 828.227.7290 to discuss the potential impact withdrawing has on their financial aid.

The Registrar's Office is committed to providing support to students, faculty and staff during the Spring 2020 and Fall 2020 semesters. The links listed below are available to assist you during this time. The Registrar's Office encourages students to reach out to instructors and advisors before making any decisions about Spring 2020 or Fall 2020 coursework.

Where can i find the form to submit S/U grades for the spring 2021 semester?

WHERE CAN I FIND A LIST OF COURSES THAT ARE EXEMPT FROM THE S/U GRADING POLICY FOR THE Spring 2021 SEMESTER?

what is the deadline to request s/u grades for the spring 2021 semester?

The Spring 2021 S/U grade request form will be available to students until August 27, 2021. 

I FILLED OUT A GRADE REPLACEMENT FORM FOR A CLASS THAT I TOOK PREVIOUSLY. CAN I USE AN S/U GRADE FROM THE Spring 2021 SEMESTER TO GRADE REPLACE?

Yes, any letter grades earned during the Spring 2021 semester can be used to grade replace, including grades of S.

DO I HAVE TO HAVE ALL OF MY spring 2021 SEMESTER GRADES CHANGED TO S/U GRADES?

You may choose to have your entire schedule converted to grades of S/U or you may choose individual courses to have replaced. Please refer to the list of courses exempt from S/U grading before submitting the request, as some courses are not eligible for S/U grades.

I MADE A C- IN A spring 2021 COURSE. WILL THAT GRADE BE CONVERTED INTO AN S OR A U?

Grades of C or higher will be converted to grades of S. Grades of C- and lower will be converted to grades of U.

CAN GRADUATE STUDENTS CONVERT LETTER GRADES TO GRADES OF S/U?

Yes, graduate students are able to convert grades to S/U grades. You should consult the list of courses exempt from the S/U grading option before submitting your request.

WHEN WILL MY Spring 2021 GRADES BE CONVERTED TO S/U?

Grades will not be changed to S/U until after final grades are submitted on Monday, May 17th. It may take up to a week for all grades to be converted. Please view your final grades before making the decision to choose the S/U grading option.

DO S/U GRADES EARNED DURING THE Spring 2021 SEMESTER COUNT TOWARD MY DEGREE?

While students will still get credit for courses in which they receive a grade of S, U grades do not count toward degree completion. A U is "unsatisfactory" and no credit will be earned for a course which receives a U grade. Neither S nor U grades will count towards GPA.

I SUBMITTED A FORM TO CHANGE MY GRADES TO S/U, BUT NOW I WOULD LIKE TO KEEP THE LETTER GRADES. CAN I REVERSE THOSE S/U GRADES?

If you have submitted a request to change grades to S/U and would like to reverse that request, please send an email to registrar@wcu.edu.

I received an email saying I earned a letter grade in a course after I had submitted the S/U form. Does that mean I received a letter grade and not the S or U I requested?

No. You received the email alerting you to the grade the instructor recorded as your final grade on their web grade roster because you completed the CoursEval for the course. Students who did not complete the CoursEval will not be notified or be able to see the grade they earned until it posts to the transcript on May 17. The grade will be converted to an S or U after it gets written to your transcript. Grades will not post to transcripts until May 17 at 10:00 a.m. Converting letter grades to S or U is a manual process and may take up to one week to complete once final grades are posted.
 

Where can i find the form to submit s/u grades for the Fall 2020 semester?

The deadline to submit a request for S/U grades for the Fall 2020 semester was March 30, 2021. Please contact the Registrar's Office at registrar@wcu.edu for information about requesting S/U grading for Fall 2020 grades.

WHERE CAN I FIND A LIST OF COURSES THAT ARE EXEMPT FROM THE S/U GRADING POLICY FOR THE FALL 2020 SEMESTER?

what is the deadline to request s/u grades for the fall 2020 semester?

The S/U grade request form will be available to students until March 31, 2021. 

In light of the S/U grade option policy implemented for Fall 2020, we wish to clarify policies around Chancellor's and Dean's List designations.

Students who opt for S/U grading will NOT be eligible for Chancellor's List and Dean's List.  

To receive Chancellor's List recognition, students must complete the Fall 2020 semester with:

  • A GPA of 3.80 or higher for 
  • 12 or more regular semester hours
  • No final letter grades converted to S or U grades.


To receive Dean's list recognition, students must complete the Fall 2020 semester with a GPA of 3.5 or higher on 12 or more regular semester hours and may not have any final letter grades converted to S or U grades.

  • A GPA of 3.50 or higher for 
  • 12 or more regular semester hours
  • No final letter grades converted to S or U grades.


We recognize the challenges COVID-19 has presented to our entire university community. We wish you a restful and restorative break and look forward to an exciting and rewarding spring semester.

I FILLED OUT A GRADE REPLACEMENT FORM FOR A CLASS THAT I TOOK PREVIOUSLY. CAN I USE AN S/U GRADE FROM THE fall 2020 SEMESTER TO GRADE REPLACE?

Yes, any letter grades earned during the Fall 2020 semester can be used to grade replace, including grades of S.

DO I HAVE TO HAVE ALL OF MY Fall 2020 SEMESTER GRADES CHANGED TO S/U GRADES?

You may choose to have your entire schedule converted to grades of S/U or you may choose individual classes to have replaced. Please refer to the list of courses exempt from S/U grading before submitting the request as some courses are not eligible for S/U grades

I MADE A C- IN A FAll 2020 COURSE. WILL THAT GRADE BE CONVERTED INTO AN S OR A U?

Grades of C or higher will be converted to grades of S. Grades of C- and lower will be converted to grades of U.

CAN GRADUATE STUDENTS CONVERT LETTER GRADES TO GRADES OF S/U?

Yes, graduate students are able to convert grades to S/U grades. You should consult the list of courses exempt from the S/U grading option before submitting your request.

WHEN WILL MY Fall 2020 GRADES BE CONVERTED TO S/U?

Final Fall 2020 letter grades will be converted to S/U after final grades have been posted. Grades will not be changed to S/U until after final grades are submitted on Monday, December 14th. It may take up to a week for all grades to be converted. Please view your final grades before making the decision to choose the S/U grading option.

DO S/U GRADES EARNED DURING THE FAll 2020 SEMESTER COUNT TOWARD MY DEGREE?

While students will still get credit for courses in which they receive a grade of S, U grades do not count toward degree completion. A U is "unsatisfactory" and no credit will be earned for a course which receives a U grade. Neither S nor U grades will count towards GPA.

I SUBMITTED A FORM TO CHANGE MY GRADES TO S/U, BUT NOW I WOULD LIKE TO KEEP THE LETTER GRADES. CAN I REVERSE THOSE S/U GRADES?

If you have submitted a request to change grades to S/U and would like to reverse that request, please send an email to registrar@wcu.edu.

I received an email saying I earned a letter grade in a course after I had submitted the S/U form. Does that mean I received a letter grade and not the S or U I requested?

 No. You received the email alerting you to the grade the instructor recorded as your final grade on their web grade roster because you completed the CoursEval for the course. Students who did not complete the CoursEval will not be notified or be able to see the grade they earned until it posts to the transcript on Dec 14. The grade will be converted to an S or U after it gets written to your transcript. Grades will not post to transcripts until Dec 14 at 10:00 a.m.. Converting letter grades to S or U is a manual process and may take up to one week to complete once final grades are posted.

WHERE CAN I FIND THE LIST OF COURSES THAT ARE EXEMPT FROM THE S/U GRADING POLICY for the Spring 2020 semester?

WHERE CAN I FIND THE FORM TO REQUEST S/U GRADES FOR THE SPRING 2020 SEMESTER and what is the deadline to submit this form?

The deadline to submit a request for S/U grades for the Spring 2020 semester was June 30, 2020. Please contact the Registrar's Office at registrar@wcu.edu for information about requesting S/U grading for Spring 2020 grades.

I FILLED OUT A GRADE REPLACEMENT FORM FOR A CLASS THAT I TOOK PREVIOUSLY. CAN I USE AN S/U GRADE FROM THE SPRING 2020 SEMESTER TO GRADE REPLACE?

Yes, any letter grades earned during the Spring 2020 semester can be used to grade replace, including grades of S.

DO I HAVE TO HAVE ALL OF MY SPRING 2020 SEMESTER GRADES CHANGED TO S/U GRADES?

You may choose to have your entire schedule converted to grades of S/U or you may choose individual classes to have replaced.

I MADE A C- IN A SPRING 2020 COURSE. WILL THAT GRADE BE CONVERTED INTO AN S OR A U?

Grades of C or higher will be converted to grades of S. Grades of C- and lower will be converted to grades of U.

DO S/U GRADES EARNED DURING THE SPRING 2020 SEMESTER COUNT TOWARD MY DEGREE?

While students will still get credit for courses in which they receive a grade of S, U grades do not count toward degree completion. A U is "unsatisfactory" and no credit will be earned for a course which receives a U grade. Neither S nor U grades will count towards GPA.

I SUBMITTED A FORM TO CHANGE MY GRADES TO S/U, BUT NOW I WOULD LIKE TO KEEP THE LETTER GRADES. CAN I REVERSE THOSE S/U GRADES?

If you have submitted a request to change grades to S/U and would like to reverse that request, please send an email to registrar@wcu.edu.
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